Vendors

Vendors/Exhibitors WELCOME!!!

Thank you for your interest in vending with us. Please scroll down to find the guidelines for vending at our upcoming April 20-21, 2024 Nashville Exotic Pet Expo. The easy online vendor/exhibitor application will be back up three months before every expo and waiting for you to submit. You won’t want to miss this expo.

Many questions will be answered upon reading the guidelines entirely. Many of these guidelines may affect your set up and sales. If you have any further questions after reading these, please click the Contact Us tab above and send us your question so we can assist you further.

How do I become a vendor at the Nashville Exotic Pet Expo?

The vendor/exhibitor application is able to be filled out and submitted from this site. Just scroll down and after reading the guidelines, the online application will appear right after. Fill out and click on submit. Each vendor’s total fees will vary with your space requests. All spaces are 10 ft wide X 10 ft deep. The first space is $75 and includes electrical access. Each additional space will be $60. If you choose to rent tables from the fairgrounds they are $10 ea. and will be set up in your space when you arrive. You are allowed to bring your own tables as long as they fit within the spaces you rent. You must provide table covering for all tables you use. All tables rented from the Fairgrounds are 8 ft. unless otherwise requested.

ALL space rental fees do not need to be paid for prior to the show dates but MUST be paid in full BEFORE end of the Saturday of our show unless other arrangements have been made with Expo Chairman. For those who would like to pay in advance, you may now pay through paypal by filling out application and indicating you would like to pay online. You will then be contacted and arrangements will be made close to the show dates. To have your name and vendor listing info published on our website and facebook page, you MUST be signed up at least three weeks BEFORE our expo. Also, be as accurate as possible on what you will be selling as the public will be looking for particular items/animals by what you have listed. The more detail you list, the better – such as not just birds, list all the different types too. If you have special requests you MUST list them on this application. Requested placement of your location will try to be accommodated but cannot be guaranteed. This is left totally up to the discretion of the expo manager who will place vendors in locations to improve public traffic flow and accent diversity of products

What animals are allowed for sale and what are not?

All healthy exotic pets (NO DOMESTIC DOGS OR CATS) that are legal to sell and maintain in the state of Tennessee. All species must be listed on the application for preapproval. If you have any questions as to whether an animal will be allowed, please check the exotic animal classification link on this page or contact (TWRA) Tennessee wildlife resources agency for further clarification.

All proper permits and licenses must be clearly visible

Due to the recent outbreak and problems with RHDV ((Rabbit Hemorrhagic disease) ALL rabbits attending and/or being offered for sale will be required to have been vaccinated (2 doses 21 days apart) at least 35 days prior to attending our expo. Please have your veterinarian give you some sort of proof of vaccines along with dates that can be transferred to any new owners. Please also have some information to hand out to the public informing them of this disease and preventative care.

Nashville Exotic Pet Expo reserves the right to make the final determination on whether any animal, vendor or exhibitor may participate in our show. If an animal is brought in who appears unhealthy or diseased, is housed inappropriately or in unsanitary conditions, is illegal in Tennessee, or for which you do not have proper permits, you will be asked to remove that animal from the premises. Representatives from the USDA & TWRA have been known to visit our expos, each vendor will be responsible for knowing and following their regulations.

Nashville Exotic Pet Expo does NOT do exclusives for any product, animal, or service for any vendor. Due to this there are MANY quality vendors at our shows so we advise you to bring your A game and the best of your best and we will do everything in our power to give you a good expo but the rest is up to you.

Vendor Cancellation?

If you have booked a space at our show and find for any reason you must cancel, you must do so no later than 8 AM the Monday two weeks before the show. Full refunds will be available till then. Vendors canceling after that date may risk losing their rental fees. No Shows will receive no refunds and will be required to pay for reserved spaces as well as prepay in full for all future shows. Individual circumstances will be taken into consideration.

How will I know where to set up?

As we get closer to time we will email you with directions and any other updates you may need such as construction, etc. Upon arrival at the Nashville Fairgrounds, you will see signage directing you to the correct building (Expo Center 2). Enter building and look for our club information booth. There you will check in, pick up your vendor badges (which double as your vendor parking cards) , and then you will be told where your space is located.

Nashville Exotic Pet Expo is a NO WHINE ZONE!!!! We will try to honor requests but we reserve the right to place your booth in a location beneficial to our layout and your surrounding product availability. Please make sure you list any requests and requirements in your application but again, we will do our best to honor them but cannot promise. Because our show has gotten so large and popular with multi space vendors we particularly have trouble placing people requesting to be next to each other. Please understand. Our goal is to mix it up and give the public a good variety to see as they walk around and if you and 57 of your best bros all sell ball pythons and request to be next to each other I can pretty much guarantee you won’t all be together.

In an effort to make our show more attractive and clean, ALL tables whether rented from fairgrounds or provided by you will be required to have a tablecloth cover/skirt. You must supply your own tablecloths. All vendors and exhibitors are to keep their own area and surroundings clean, trash free and swept up. You will not be allowed to leave the Fairgrounds if your vendor space is not clean. Please make sure all is swept up and mopped of any and all droppings.

When can I start setting up? When is the show over?

Our staff cannot get in the building till Friday afternoon. We must complete our staff setup before vendors will be allowed in. Vendor set up time is Friday, from 1 PM till 7 PM then early Saturday 7 AM till 9 AM before the show opens to the public. Please respect these times. The show’s advertised hours run from 9 AM VIP opening, then to the public 11 AM to 5 PM on Saturday and 9 AM VIP opening, then to the public 10 AM to 4 PM Sunday. Vendors are strongly encouraged not to be late or leave early either day. IF vendors for any reason must leave early (such as total sellout of product), they must get approval from the expo chairman. Their booth must be clean and tablecloths remain on vacant tables along with a supply of exiting vendor’s business cards and/or brochures at each table vacated.

My animals require a warm environment, can you guarantee that?

Our exhibit hall is large and can be drafty in certain areas. Please plan ahead by supplying a heat source if necessary and a means of blocking any drafts. We will do our best to accommodate you but keeping the large crowd comfortable may be too cool for some exotics so make arrangements to keep your animals in a temperature controlled habitat if necessary. Make sure you request electric on your application if needed as it has to be preplanned to supply requested areas.

Can I allow the public to handle my animals?

Vendors/exhibitors who choose to remove their animals from their habitats or allow the public to handle their animals will be responsible for controlling their animals at ALL times. Each vendor/exhibitor is exclusively liable for any damage to property or personal injury resulting from contact and/or handling of their live animal.

Each vendor/exhibitor will be held responsible for exhibiting their animals in safe, secure and attractive habitats. Nashville Exotic Pet Expo will not be responsible for ANY escapes of your animals. We have had some trouble with reptile enclosures not being fastened or locked overnight. Experience has taught me that stacking enclosures does not assure inhabitants cannot escape. Make sure plastic tops are taped or some other method of assuring tops cannot be lifted or towers cannot be tipped. Each vendor is responsible for recapturing any escaped animals without unreasonable disruption to other exhibitors or guests.

Due to the recent outbreak and problems with RHDV ((Rabbit Hemorrhagic disease) ALL rabbits attending will be required to have been vaccinated (2 doses 21 days apart) at least 35 days prior to attending our expo. Please have your veterinarian give you some sort of proof of vaccines along with dates that can be transferred to any new owners. Please also have some information to hand out to the public informing them of this disease and preventative care.

Vendor Space & Pricing

All spaces are 10 ft wide X 10 ft deep. The first space is $75 and includes electrical access. Each additional space will be $60. If you choose to rent tables from the fairgrounds they are 8 ft long and $10 ea. and will be set up in your space when you arrive. You are allowed to bring your own tables as long as they fit within the spaces you rent. You must provide table covering for all tables you use.

The Nashville Exotic Pet Expo will be under new management when it returns in 2024. Please return in mid January to read the updated guidelines and to fill our the vendor application.